Office Manager & Assistant to the CEO (US)

Description

Hi there! 👋

🐼 About us

WeWard is the app that rewards you for walking and turns everyday steps into real-life rewards, connections, & positive impact!

Our mission is to help people move more, feel better, and make movement meaningful.

Today, we are trusted by 25M+ users worldwide, with a fast-growing, international team and offices in Paris and New York.

Our ambition is to build the world’s leading movement-and-rewards platform, scaling globally while using technology, data, and smart incentives to drive lasting behavior change and wellbeing at scale.

🎯 About the role

As our Office Manager in the U.S., you'll play a central role in making our New York office a welcoming, well-functioning, and vibrant place to work. You’ll manage all things related to office life, team events, and onboarding — while also supporting Yves, our CEO & Co-founder, with select administrative and logistical tasks.

If you thrive on autonomy, have a knack for creating structure, and love bringing people together, this role is for you.

What you’ll do

Finance & Administrative Operations

• Own the monthly US payroll cycle in Justworks: timesheets, bonuses, and data accuracy, in partnership with the finance team.
• Run benefits administration end to end — healthcare, insurance, and perks — including timely enrollments, changes, and renewals.
• Handle day-to-day payments: supplier invoices, receipt reconciliation, and vendor accounts.
• Produce a monthly financial report for the NY office covering expenses, budget, and forecast.
• Propose and manage cash optimization: short-term treasury placements and liquidity tracking.
• Work with our external accountant on tax filings, payroll declarations, and record-keeping, and keep documentation audit-ready.
• Maintain the relationship with our banking partners and keep account operations running smoothly.

Executive Assistant Support to the CEO

• Protect the CEO's focus: proactively manage the calendar around strategic priorities, and take on delegated admin and financial tasks with precision.
• Coordinate travel, event participation, and related logistics.
• Act as the main point of contact for external accountants, legal advisors, and financial partners on filings, reporting, and compliance.
• Support oversight and documentation of executive-level investment activity alongside the relevant advisors.
• Assist with the preparation and submission of corporate and administrative declarations.

Office & Facilities Management

• Be the go-to person for the New York office: space, supplies, snacks, maintenance, and daily comfort.
• Manage all office vendors and service providers (cleaning, deliveries, utilities, security).
• Keep the office tidy, secure, and always ready for employees, visitors, and partners.
• Lead office improvements, décor, and furniture orders, and track the office budget and spend.

People Experience & Onboarding

• Prepare everything new joiners need before day one: welcome kit, badge, laptop, and role-specific tools.
• Coordinate the first-day experience (welcome breakfast, first team lunch) and handle offboarding logistics in Justworks.
• Be the first port of call for day-to-day employee needs in the office.

Team Events & Culture

• Plan and run local events: afterworks, team lunches, team buildings, holiday parties.
• Support company-wide events such as the annual seminar, including travel logistics.
• Bring creative ideas so everyone feels included, celebrated, and connected.

Our commitments

• 🏆 SUCCEED — You’ll join a team of passionate people who share values of ambition and determination
• 🤝 TRUST — We give you real autonomy , trusting you to reach your goals in your own way
• ⛏️ EXPLORE — You’ll grow in a culture that’s constantly evolving and curious about what’s next
• 📈 PROGRESS — We’ll support you through challenges, learn from mistakes, and move forward together
• 😁 SMILE — And every day, you’ll be part of a fun and positive environment where humor is always welcome

Preferred experience

🧠 What we’re looking for

You’re the perfect match if…

• You have 3+ years of experience as an Office Manager, Admin, or EA — ideally within a startup or another fast-moving environment.
• You've worked with Justworks , our HR-tech platform (and if you know it inside out, even better).
• You're already using AI in your daily work — or you're ready to get there fast. We build with AI at WeWard, and this role is no exception: we expect you to reach for it, experiment, and make it part of how you operate.
• You’re tech-savvy and quick to learn new tools ( Google Workspace, Notion, Slack , etc.).
• You're fluent in English and French , with sharp written and verbal communication in both.
• You're comfortable with change: you adapt quickly and help others do the same in a scaleup that's constantly evolving.
• You bring strong interpersonal skills : you’re warm, trustworthy, and great at creating a positive vibe.
• You’re eligible to work in the U.S.

If this sounds like you, apply — we’d love to meet you. 🎉

🎁 What we offer

• 💰 Top tier earnings : dive into a role offering a competitive salary range, with bonuses and stock options
• 🩺 Health insurance covered with Aetna
• 💪 Global work culture : at least one visit per year to get chances to work from our stylish Paris office
• 🧑‍💻 Work-Life balance : work remotely up to 2 days per week
• 🏝️ 25 days of PTO + federal holidays
• 🚌 Commuter benefits : we utilize pre tax dollars that are deducted directly from your paycheck, allowing you to get to work with a little less effort
• 👉 401k Plan : with a 2% employer match, 2 years graded vesting

Recruitment Timeline

• A 30-min intro call with Kaënaath , our Talent Acquisition Specialist — to discuss your background, expectations, and introduce you to WeWard
• 30-min call with Yves, your future manager. Here you’ll go in detail about the role’s missions.
• Office tour to meet other team members.

And if it’s a match… Welcome to the adventure! 🐼

Company

App that rewards users for walking with digital currency and challenges.