Accounting Assistant

Job Summary

Our Mission: The University of Austin prepares thoughtful and ethical innovators, builders, leaders, public servants and citizens through open inquiry and civil discourse.

We are seeking a detail-oriented, enthusiastic, and dependable individual to join our Finance team as an

Accounting Assistant. This role offers the opportunity to learn, grow, and contribute within a fast-paced and dynamic organization. The ideal candidate is highly organized, proactive, and committed to providing excellent internal and external customer service.

Responsibilities

• Accounts Payable Functions Responsible for full cycle accounts payable (AP) functions, including:

• Reviewing invoices in Ramp to ensure accurate coding, approvals, and supporting documentation

• Monitoring and maintaining the AP mailbox for incoming invoices and reimbursement requests

• Contacting vendors to obtain necessary documents needed to process invoices and payments, such as W9s, banking/payment details, and other supporting documents

• Work closely with internal departments and external vendors to resolve payment issues or discrepancies

• Review AP aging monthly, including following up to close any open AP.

• Updating, when necessary, vendor, merchant and/or vendor account information.

• Maintaining organized AP documentation and support records / files.

• Assist in training new employees in accounts payable processes and procedures.

• Ensure compliance with company policies, procedures, and regulatory requirements.

• Assisting with annual 1099 preparation and processing

• Maintaining and updating AP process documentation and manuals

• Credit Card & Expense Management Responsible for employee credit card expense reconciliation via Ramp.com

• Review transactions for accurate coding and approvals

• Follow up with staff on outstanding tasks to complete transactions

• Reconcile transfer of data to accounting system

• Assisting with employee expense report processing and policy compliance

• Additional Accounting Support Support the Controller with organizational data analysis and reporting projects

• Prepare Bank deposits and logs to support the Finance and Development Teams

• Assist with monthly close, including preparing journal entries, reconciliations, and maintaining supporting schedules.

• Participate in annual financial audits

• Assist with processing student financial aid application documentation and related administrative tasks

Qualifications

• Bachelor’s degree in accounting, finance, or a related field is preferred but not essential

• Proficiency with Microsoft excel and Microsoft Office applications

• Knowledge of accounts payable, accounts receivable, and general ledger accounting

• Strong attention to detail and accuracy

• Excellent organizational, communication, and interpersonal skills

• Ability to work independently and as part of a team

• Ability to handle sensitive and confidential information with professionalism