Management Assistant

Description

At Planon, we are looking for an organized and proactive Facilities & Administration professional to ensure the smooth day-to-day functioning of the office. The role will manage workplace operations, facilities, vendors, health & safety, office activities, and administrative requirements while ensuring a positive and well-maintained work environment.

 

What you’ll do

• Manage day-to-day office administration and facilities operations, including housekeeping, security, maintenance, pantry, supplies, and workplace services.
• Coordinate and manage vendors and service providers, ensuring timely service delivery and resolution of operational issues.
• Ensure health & safety standards, workplace compliance, and emergency preparedness are maintained across the office.
• Coordinate office events, employee activities, celebrations, and workplace initiatives to support a positive employee experience.
• Manage administrative documentation, invoices, purchase orders, expenses, and facilities-related budgets.
• Collaborate with HR, Finance, IT, and other internal teams on workplace requirements and proactively resolve facilities and administration-related issues.

A company is nothing without its people. Our diverse group of employees is the beating heart of our business, and creating a well-organized, welcoming, and efficient workplace is essential to their everyday experience. To support that environment, we are looking for someone who is organized, proactive, and service-oriented, with a practical mindset and the ability to coordinate administrative and facility-related activities smoothly.

 

• Bachelor's degree in Business Administration or B.Com with 2+ years of experience in Facilities, Administration, Office Management, or a similar role. • Hands-on experience in facilities and workplace operations. • Experience in vendor management, coordination, and service delivery. • Exposure to health & safety and workplace compliance. • Experience coordinating office events, employee activities, and workplace initiatives. • Strong organizational, communication, problem-solving, and multitasking skills, with proficiency in MS Office, particularly Excel.

Company

Solutions de gestion pour Smart Buildings durables.